5 factors to consider when going paperless in industry

Zero paper in industry

The rise of theindustry of the future has seen a fundamental component positioned at the centre of its dynamics, paperlessness, the first physical consequence of dematerialisation. Simultaneously a cause and a consequence of the dematerialisation of interventions, this factor presents multiple benefits for companies at various scales.

Companies that have eliminated the use of paper have become increasingly common in recent years, due to growing concerns about the environmental impact of traditional paper-based systems. However, the transition to a paperless model is not always straightforward, and there are a number of factors that businesses need to consider before embarking on this journey.
 
One of the main factors to consider is the use of resources. Going paperless means investing heavily in electronic storage technologies, such as cloud services or dedicated IT infrastructures. In addition, a company may need to upgrade its computers and other hardware to take full advantage of these technologies. For many small businesses without the necessary financial resources, this can be a significant barrier.
 

A second factor to consider is employee buy-in. After all, no company will be able to successfully move away from traditional paper-based systems if key employees do not buy into the change. Managers will therefore need to ensure that their staff are properly trained and equipped with technology that enables them to work productively in a digital environment. This may involve investing in new software tools and reorganising existing organisational processes to make them more compatible with digital tools.

 

Find out now about the five main benefits of a paperless policy in your company:

 

1. You want to achieve significant productivity gains
2. You want significant cost savings
3. You want to make your data more reliable
4. Your data access could be optimised
5. You care about the image your customers have of you

1. You wish to obtain important productivity gains 

To achieve significant productivity gains, it's important to first understand what makes you productive. Once you know how you work best, you can start using the technology and tools that will help you improve your productivity. For many people, going paperless is a great way to increase productivity, as it gives them easy access to their documents from any device. What's more, digitization has made huge strides in recent years, and can be a great help when it comes to organizing and managing your information. By taking advantage of these advances, you can make your working day more efficient and streamlined, allowing you to concentrate on the things that are most important to you.

A dynamic adapted to dematerialization reduces the time needed to exchange information. By centralizing data on devices mobiledevices, time and productivity gains are considerable. The paper load in the field, data loss, paper jams and re-entry errors are all factors that need to be taken into account in the paperless shift.
Let's take the example of field operatives carrying out maintenance rounds. During their operations, they use a tablet or smartphone, with or without an Internet connection, to enter information about their work in real time. In this way, they can inform their superiors in real time of the progress of their operation, consult information relating to previous operations (breakdowns, data, etc.) and access dynamic procedures adapted to their needs in real time. This centralization of information on a mobile device, which is able to load all the necessary information without a network, saves a great deal of time and increases efficiency.

Feedback is instantaneous, data is centralized and productivity is maximized.

2. You want significant cost savings 

With an annual consumption of around 700 kilos of paper per company, the switch to digital allows the company to save considerable costs.
On the other hand, the productivity gains from the dematerialisation of business procedures, the optimisation of data access, and the reduction of printing and re-typing time are also considerable.

3. You want to make your data more reliable 

No more doubles, or even triples. With zero paper, a considerable reduction in human error is assured. The entered data is entered on a mobile device only once and saved. In addition to the reduction of human errors, you can be sure to see the latest version of a document. The paperless system also provides access to a history of the equipment and previously edited reports, with any previous incidents. The data is reliable and accessible on the move, and data loss is ruled out thanks to the backup on a cloud.

4. Your access to the data could be optimized 

Filing documents no longer poses the problems of paper: more and more companies are archiving their various data by digitising them. Access is easier and the risk of loss is limited. Any report or document can be accessed with just a few clicks, and the efficiency of the work is greatly impacted. So how can you say no to dematerialization?

5. You care about your customers' image of you. 

A company with a digital and modern brand identity is much more valued by its customers, whose trust is increased tenfold. Involvement in sustainable development and following modern and digital trends is fundamental in various fields.
It also gives you an important competitive advantage if the scope and performance of your services are extended by the use of a digital solution, for example in a tender.

In addition...
Protection of the planet

The dematerialization of paper-based procedures is a considerable burden on the environment. The reduction of greenhouse gas emissions and the preservation of forests are among the challenges of digitalization. 

In a nutshell...
Many companies are advocating dematerialisation, but many have not yet taken the plunge!

Yet its benefits are considerable: cost savings, productivity gains, data reliability, easier access to information, optimised quality of work, enhanced image, competitive advantage... Paperlessness is the next step for companies in the industry that want to achieve optimal results.

While going paperless may seem like the right thing to do for your business, it's important to take a step back and assess all the factors involved in such an important decision. By taking our advice into account, you can make an informed choice about whether or not the transition to a paperless office is the best solution for your business.

Emma Duverne Marketing Manager Treatment of nonconformities